Timeline

For a basic district camporee (100 - 500 people)

At least 1 year before:

  • Choose date
  • Choose location (reserve facilities for date)
  • Choose theme/title

10 months before:

  • Select Camporee chair
  • Camporee chair selects 2 or 3 other principal positions
  • 1st meeting of camporee planning team
  • Brainstorm ideas & other folks to recruit.

9 months before:

  • 2nd meeting of camporee planning team
  • Rough draft of program
  • Begin designing patch

7 months before:

  • Patch design complete (so it can be used on flyers, etc.)
  • 3rd meeting of camporee planning team
  • 1st draft of schedule
  • 1st draft of registration sheet.
  • Decide on cost & registration deadlines.

6 months before:

  • Most Key positions filled
  • Begin publicity! Send out flyers to units, post item on website
  • Make sure cost & deadlines are obvious.

4 months before:

  • All Key positions filled
  • 4th meeting of camporee planning team
  • Final draft of activity program
  • Final draft of schedule
  • Program chair starts recruiting volunteers to help with activities
  • Order patches

2 months before:

  • Visit location, scout out spots for activities
  • 5th meeting of camporee planning team

1 month before:

  • 6th meeting of camporee planning team
  • Go over weekend program, item by item


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